Yes.
Both the Showcase and Indie Pitch require prior approval.
Submitting an application does not mean that your participation has been automatically confirmed.
Showcase applications are usually reviewed within a few days of submission.
Indie Pitch applications are reviewed closer to the event. The exact selection timeline and announcement date are listed on the page of the relevant conference.

The results are usually announced approximately one week before the event.
Please check the relevant conference page for the exact date.

Yes.
Please send any additional materials to the manager handling your application.

Yes.
To update your project description, presentation, build, contact details, links, or other information, please contact your manager.

Yes, you may submit several projects.
However, only one project per team can usually be approved for participation.

Yes.
Please notify your manager as soon as possible if you decide not to participate.

Changes are possible, but they are not recommended close to the event.
Please inform your manager in advance. We will do our best to accommodate the change, but last-minute updates may not always be possible.

Yes.
Please inform your manager in advance if another team member will be presenting the project.

You may provide the contact details of any team representative.
The main requirement is that this person remains available and can respond promptly to messages from the organizers.

Each approved Showcase or Indie Pitch team receives one Standard Pass.
The pass is valid for one person only.

Yes.
You can purchase an additional conference pass. A special discount may be available for participants; please ask your manager for details.
You may also receive a second pass by publishing a post about your participation on social media and sending your manager a link or screenshot confirming the publication.

There is currently no mandatory template.
You may publish the announcement in your own format. Please mention your project, your participation in the Showcase or Indie Pitch, and the relevant WN Conference.

The complimentary Standard Pass is valid for one person only.
Any accompanying person will need a separate pass. You can purchase an additional pass or complete the conditions required to receive a second participant pass.

Yes.
Each pass is issued to a specific person and cannot be transferred to another attendee without prior approval.

You only need to show your conference ticket.

Yes.
Please wear your badge at all times during the event. It is required for access to the conference areas and participant identification.

The full list of benefits included in each ticket category is available on the website of the relevant conference.

No.
The conference party is available to Premium Pass holders only.

Detailed participant instructions will be sent a few days before the event.

We recommend arriving approximately one hour before the conference opens.
This will give you enough time to complete registration, receive your badge, find your spot, set up your equipment, and prepare for visitors.

Please bring everything required to demonstrate your project, including:

• a laptop, computer, console, tablet, or other device;
• chargers and power cables;
• adapters, if required;
• an extension cord or power strip;
• headphones, if required;
• your game build and all necessary files;
• branded materials;
• a roll-up banner or other visual materials;
• merchandise or printed materials you would like to distribute.

We strongly recommend testing your game and all equipment before arriving at the venue.

No.
Participants must bring their own devices and any other equipment required to demonstrate their projects.

Equipment rental may be available depending on the event and venue.
Please ask the manager handling your application for more information.
Availability and pricing are determined by local technical contractors and may therefore vary between conferences.

Yes.
Each Showcase spot will have access to electricity. At least one power outlet is expected to be available per participant.
If you need to connect several devices, please bring your own extension cord or power strip.

Yes.
We recommend bringing an extension cord or power strip if you intend to use more than one device.
Please ensure that your equipment is in good condition and suitable for use at the venue.

Yes.
Wi-Fi will be available at the venue for Showcase participants.
However, we recommend preparing an offline version of your build whenever possible. The organizers cannot guarantee that the connection will be suitable for downloading large files, streaming, cloud gaming, or other high-bandwidth activities.

Yes.
You may bring a roll-up banner, tabletop signage, printed materials, and other branded elements.
All materials must remain within your allocated area and must not:

• block neighboring participants;
• obstruct walkways;
• interfere with visitor movement;
• cover another team’s signage;
• damage the venue, furniture, walls, or flooring.

Yes.
You may use branded or decorative materials as long as they fit within your allocated area and comply with venue requirements.
A separate technical specification may be provided with recommended dimensions and examples of suitable materials.

Yes.
You may distribute merchandise, flyers, business cards, stickers, and other promotional materials from your Showcase spot.
Please keep all materials within your area and ensure that they do not create clutter in shared spaces.

There is no fixed volume limit.
However, the Showcase is a shared area, and the sound from your game or equipment must not disturb neighboring teams or visitors.
If the volume is considered too high, the organizers may ask you to reduce it.
We recommend using headphones whenever they are suitable for your presentation.

Yes.
Showcase and Indie Pitch participants may attend conference sessions included in their ticket category.
However, Showcase participants are asked not to leave their spots unattended. If you plan to attend a session, please arrange for another team representative to stay at your spot whenever possible.

Yes.
You may use branded or decorative materials as long as they fit within your allocated area and comply with venue requirements.
A separate technical specification may be provided with recommended dimensions and examples of suitable materials.

Yes.
Showcase and Indie Pitch participants may meet and communicate with conference attendees, developers, publishers, investors, service providers, and other industry professionals.
Networking opportunities are available throughout the conference.

We recommend bringing as few boxes and large personal items as possible.
If you need to leave something temporarily, please ask the on-site team about available options.
Whenever possible, keep your belongings at your Showcase spot.
Please note that the organizers cannot guarantee storage availability or assume responsibility for unattended items.