Privacy Policy for WNHub.io

Effective Date: 26/06/2024

1. General Provisions

1.1 These Rules are the official document of the Limited Liability Company WN Media Group FZ-LLC (hereinafter referred to as the Company) and determine the procedure for processing and protecting information about individuals (hereinafter referred to as the Users) using the Website https://wnhub.io (hereinafter referred to as the Website) and attending partner events running on the Website (hereinafter referred to as the Event). The Website address may additionally contain the name of the partner company or partner event name.
1.2 The purpose of these Rules is to ensure proper protection of information about the Users, including their personal data, from unauthorized access and disclosure.
1.3 Relations regarding the collection, storage, dissemination, and protection of information about the Users are governed by these Rules and other official documents of the Company.
1.4 The Company shall have the right to make amendments to these Rules. When the Rules are amended, the Company shall notify the Users thereof by placing a new version of the Rules on the Website no later than 10 days before the relevant amendments come into effect.
1.5 When filling out the registration forms on the Website and using the Website, the User confirms that they possess all the necessary rights that allow them to register on the Website and participate in the Event and agrees with the terms of these Rules and assumes the rights and obligations specified in them.
1.6 The User confirms that they have reached the age of 16.
1.7 The User confirms that they provide reliable information about themselves that is sufficient for registration for the Event. The Company does not verify the reliability of the received (collected) information about the Users except in cases when such verification is required for meeting the Company’s obligations to the User.
1.8 If the User disagrees with the terms of these Rules, the use of the Website and its services shall be immediately terminated.
1.9 By personal data, we mean any information relating directly or indirectly to a certain or determined individual (personal data subject).
1.10 By personal data processing, we mean any action (operation) or a set of actions (operations) with personal data performed with automation tools or without them including collection, recording, systematization, accumulation, storage, specification (updating, modification), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.
1.11 These Rules apply only to the Website https://wnhub.io as well as partner events. The Company shall not control and shall not be responsible for third-party Websites that the User may visit following the links available on this Website.
1.12 If the User registers on the Website using a Google account, the Company shall have the right to save and collect the following User Google account data: name, email address, language settings, and profile photo application settings.

2. Information Processing Purposes

2.1 The Company carries out the processing of users’ personal data with the following purposes:
2.1.1 To execute the Standard Offer Contract between the Company and the User for providing the services related to participation in the Event hosted on the WN Hub platform.
2.1.2 To organize the User’s participation in the Event.
2.1.3 To process the responses to the Users’ requests.
2.1.4 To provide the User with information about the Company and the Company’s events.
2.1.5 To send the Company's news items to the User.
2.1.6 To fulfill powers and obligations assigned to the Company.
2.1.7 With other purposes with the User's consent.
2.2 The Company processes personal data of the Users who intend to participate in the Event as volunteers and have filled out the appropriate registration form with the purpose of meeting the Company’s obligations to the Users regarding the use of the Website and the Users’ participation in the Event as volunteers and with the consent of the subject of personal data to the processing of their personal data.
2.3 The Company processes other information about Users to ensure the functioning and security of the Website and to improve the quality of the Website.

3. Types of Information about Users

3.1 Personal data of Users who provide information by filling out registration forms on the Website (paragraph 4.2 of these Rules).
3.2 Personal data and other information contained in messages that the User sends to the Company.
3.3 The Company may also process other information about Users, including the following:
3.3.1 Extra data obtained during access to the Website, including data relating to technical facilities (devices), technological interaction with the Website (including the IP-address of the host, type of the user’s operating system, type of browser, geographic location, Internet service provider, data from the address book, data obtained as a result of access to the camera, microphone, and other devices, and other similar information) and subsequent actions of the User on the Website.
3.3.2 Information automatically obtained during access to the Website using cookies. Cookies are small text files that are placed on the hard drives of Users’ devices during the use of various Websites designed to assist in customizing the user interface according to the Users’ preferences. Most browsers allow you to refuse to accept cookies and remove them from the device’s hard drive.
3.3.3 Additional information provided by the Users at the request of the Company to fulfill the Company’s obligations to the Users, including obligations arising from the Standard Offer Contract for rendering services for participation in the Event. The Company is entitled, in particular, to request from the User a copy of the identity document or other documents containing the User’s name, surname, and photo, as well as other additional information which, at the Company’s discretion, will be necessary and sufficient to identify such User and will make it possible to exclude abuses and infringements of the rights of third parties.

4. Personal Data Processing

4.1 Processing of personal data is carried out on the basis of the following principles:
4.1.1 Legitimacy of the purposes and methods of processing personal data;
4.1.2 Conscientiousness;
4.1.3 The purposes of processing personal data correspond to the purposes predetermined and claimed during the collection of personal data, as well as the powers of the Company;
4.1.4 The volume and nature of the personal data under processing correspond to the ways of processing personal data and the purposes of processing personal data.
4.2 Personal Data Collection
4.2.1 Collection of the User’s personal data is carried out on the Website when the User submits the registration form (registration forms) at https://wnhub.io if the User wishes to participate in the Event.
4.2.2 The User agrees that the name and/or logo of the User’s Company can be used on the Website (https://wnhub.io) in the list of event participants and in the official announcements and ads on other Websites.
4.3 Storage and Use of Personal Data
4.3.1 Users’ personal data are stored on electronic media and processed within the period required to fulfill the purposes described in these Rules, except for cases when a longer period of data and information storage is required according to the legislation or authorized by it. Personal data are processed in any lawful way, including the use of automation tools or without them.
4.3.2 The processed personal data shall be destroyed or depersonalized when the data processing purposes are achieved or if there is no need to achieve these purposes, unless otherwise provided by federal law.
4.4 Personal Data Transfer
4.4.1 The User agrees and confirms that the Company shall have the right to transfer their personal data to third parties—partners and contractors—who organize events for which the User is registered to properly perform the Company’s duties as an event organizer.
4.4.2 The Company can transfer personal data in the territory of foreign countries. The Company shall take all necessary measures to ensure the confidentiality and security of personal data in case of a cross-border transfer.
4.4.3 A cross-border transfer of personal data to the territory of foreign countries that do not provide adequate protection of personal data is carried out only with the User’s written consent or to perform the contract according to which the User is a party, as well as in other cases.
4.5 Termination of Personal Data Processing
The Company shall terminate the personal data processing:
4.5.1 If there are conditions for terminating personal data processing or after the specified period has expired;
4.5.2 When the data processing purposes are achieved or if there is no need to achieve these purposes;
4.5.3 Upon the User’s request if the processed personal data are illegally received or not necessary for the stated processing purpose;
4.5.4 In case illegal processing of personal data is revealed and it is impossible to ensure legal processing;
4.5.5 If the consent period for the processing of personal data has expired or if such consent is withdrawn if no other legal reasons for the processing of personal data are provided;
4.5.6 In case of the Company’s liquidation.

5. User Rights

5.1 The User is entitled:
5.1.1 To receive confirmation of the personal data processing and to have an opportunity to review them;
5.1.2 To obtain information about the legal reasons, purposes, terms, and ways of their personal data processing;
5.1.3 To demand making changes in inaccurate, incomplete, or outdated personal data of the User;
5.1.4 To demand to delete their personal data if the personal data are no longer required for the purposes for which they were collected or otherwise processed, or if the personal data are processed illegally, and to be informed of what measures are taken in this respect;
5.1.5 To request a copy of their personal data being processed;
5.1.6 To demand to limit the personal data processing;
5.1.7 To demand to obtain the User’s personal data that they provided to the Company in a structured, commonly used, and machine-readable format and to have the right to transfer these data to a third party;
5.1.8 To obtain information about their personal data cross-border transfer that has been made or is intended;
5.1.9 To obtain information about the procedure for exercising the rights of the User when the Company processes their personal data;
5.1.10 To demand to exclude the distribution of the Company’s news items from the mailout;
5.1.11 To demand to terminate their personal data processing if it is confirmed that the Company processes them illegally and to be informed of what measures are taken in this respect;
5.1.12 To receive answers to questions regarding the User’s personal data.

6. User Information Protection Measures

6.1 The Company takes precautions including legal, organizational, administrative, technical, and physical precautions to ensure the protection of the User’s personal data from unauthorized or accidental access, destruction, modification, blocking, copying, distribution, and from other illegal actions.
6.2 To ensure adequate protection of the User’s personal data, the Company assesses the harm that may be caused if the User’s personal data security is breached and also determines immediate threats to the safety of the User’s personal data when they are processed in the personal data information systems.
6.3 The Company has adopted internal acts on personal data security. Company employees who have access to personal data are familiar with this Policy and internal acts on personal data security.

7. User Requests

7.1 Users are entitled to send their requests to the Company, including requests for the use of their personal data specified in paragraph 3.1 of these Rules, in writing to the address specified in paragraph 1.1 of these Rules or in the form of an electronic document signed by a qualified electronic signature at: welcome@wn.media.
7.2 The request sent by the User shall contain the following information:
7.2.1 Number of the main identity document of the User or their representative;
7.2.2 Information on the date of issue of the said document and the issuing authority;
7.2.3 Information confirming that the User and the Company are in business relations;
7.2.4 Signature of the User or their representative.
7.3 The Company undertakes to review the request and forward the response to the User’s request within 30 days from the date when the request was received.
7.4 All the correspondence that the Company receives from the Users (either written or electronic requests) belongs to the restricted information and shall not be disclosed without the User’s written consent. Personal data and other information about the User who sent the request cannot be used without the User’s consent otherwise than to respond to the received request or in cases directly specified by the legislation.
7.5 By filling out the registration forms (p. 4.2 of these Rules), the User agrees to receive information, advertisements, marketing, and other messages at the e-mail address specified during registration. The User may at any time refuse to receive the mailout by sending the Company a written notification at: welcome@wn.media.

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